Vocational Rehabilitation Software for Client Communication
We know what’s on your plate: large caseloads, eligibility processing delays, and endless compliance documentation. SaraWorks works alongside your existing CMS to automate time-consuming tasks. This reduces administrative burden, so you can get back to giving your clients the support they deserve.
Full-time equivalent staff added for the price of only 7.
successful VR employment outcomes.
60-80%
Of administrative work eliminated.
Vocational Rehabilitation Communication Software Benefits
Lighten administrative burden
Vocational rehabilitation (VR) work requires incredible focus and dedication from VR counselors and supervisors. SaraWorks VR software for communication reduces the rehabilitation services administration that drains human service time and energy. By automating routine tasks such as reminders, document requests, workflow updates, and case note creation, counselors can stay focused on what really matters: helping clients succeed in meaningful employment.
Streamline client journey
By aligning workflows and automations with your VR agency’s intake and program structure, SaraWorks helps participants move smoothly from intake and eligibility through to employment planning and support. As a result, participants are less likely to get stuck at early stages because of administrative issues like missing forms or unscheduled appointments.
Improve stakeholder engagement
A fully integrated system makes the vocational rehabilitation process more accessible and engaging for both clients and employers alike, without the need for excessive manual follow-up from counselors. From automated texts that keep employers in the loop to progress tracking tools that motivate clients, the right software can go a long way to getting people into suitable vocations.
Reduce VR agency staff expenses
SaraWorks’ client communication software can integrate with any case management software (CMS) to give vocational rehabilitation agencies a central data source for all client communication. This helps you to consolidate case management and simplify your tech stack at the same time, resulting in lower administrative staff time expenses.
Strengthen compliance
VR agencies have a responsibility to remain compliant with a complex set of state and federal regulations. With organized, time-stamped records of all the work you’ve done, your VR team can efficiently manage compliance expectations across frameworks such as the Rehabilitation Act, the Workforce Innovation and Opportunity Act (WIOA), and Rehabilitation Services Administration (RSA) guidance.
Unlocking new capacity:
Features of Vocational Rehabilitation Software
Job fair outreach
Send one bulk message across the caseload. See signups received around the clock, with advanced reporting that documents outreach automatically in your CMS.
HIPAA-compliant video meetings
Self-scheduled by the client with an automatic reminder to reduce no-shows. Post-meeting? SaraWorks turns transcriptions into case notes for you.
Automatic follow-up
Through an automated follow-up workflow from your client’s device, which requests client documentation after their employment start date.
Case note integration
Case notes are updated and documented automatically from communication exchanges, maintaining reporting standards while freeing caseworkers to log out and recharge.
Rehabilitation Programs SaraWorks Software Supports
65 full-time equivalent outreach capacity added
The Nevada Department of Employment, Training & Rehabilitation (DETR) struggled to keep up with manual outreach, given the 20% staff deficit in the industry. With SaraWorks, they were able to add the equivalent outreach capacity of 65 staff for the cost of only 7.
2000+ successful VR employment outcomes
77% of the Mississippi Department of Rehabilitation Services (MDRS) Office of Vocational Rehabilitation (OVR) staff now use SaraWorks. Utilising the technology has helped them to aid 11,689 Mississippians with Disabilities and achieve 2,110 successful employment outcomes.
The highest security
How SaraWorks Software Works
SaraWorks integrates without any changes to your CMS. It securely requests and feeds required information directly to your system of record: eligibility documents, IPE signatures, pre-ETS confirmations, wage verifications, and more.
Together, the two systems help each vocational rehabilitation counselor cover more caseload, meaning you can do what you entered the field to do: support your clients to live more independent lives.
